Minutes of Directors Meeting 12 December 2016


Directors meeting

12th December 2016


Les Grant., Janet Kerry, Martin James, Kev Lincoln, Barry Barnes, Terry Winmill, Darren Wood (Guest)


Gill Winmill, Susan Forbes, Dan Winmill

 Matters arising


Financial review                                                                    KL

A/C’s were reviewed

Bawtry Town FC

Meeting informed that relationship with Bawtry Town FC is becoming strained. Possible links to AFC Bentley were discussed                                                         KL

Partnership agreement with Doncaster Rovers FC

Discussed use of car park 3. Use of toilets at the mini stadium at agreed times and the siting of a new gate into the mini stadium that would allow easy access to car park 3. Agreed that the gate should be installed ASAP.                                                              KL

Club Membership                                                                 KL/TW

New process starts 1st January 2017. Bucket Zone is the preferred option and this will be reviewed regularly to ensure there is a smooth transition to their involvement with the club. TW asked that a meeting with directors and membership secretary to agree new structure to the recording of membership details and payments          

Non Competing athletes                                                       All                                   

Agreed non-competing members will move to a Wednesday. A flyer with be handed to coaches and a parents event will be arranged on the 12th January 2017, 6pm at the X P School, to inform them of this change

Awards night Saturday 18th March 2017                            KL

Review of awards

Guests agreed                                                                                                

Open Meeting

Saturday 1st April 2017 , events reviewed and agreed           LG/TW

Fixtures for Road races and Track and Field 2017           TW

Details were circulated

Jump/Throws evening                                                          TW

Details discussed and agreed 

Site Maintenance                                                                   KL

Volunteer day 31st March 2017

Meeting room and office. Disabled access required. Chairs needed


Higher claim athletes need to be registered to enable them to compete for the club

Next meeting will be held on

Wednesday the 4th January 2017, 6-30 at the Police Club

Members Welcome