DAC Use of Photographic & Video Images

Use of Photographic & Video Images

of Children/Young People Under the Age of 18

Policy Statement

Revised April 2013

Doncaster Athletic Club is committed to providing a safe environment for children/young people, under the age of 18, to participate in athletics. Essential to this commitment, is to ensure that all necessary steps are taken to protect children/young people from the inappropriate use of photographic images.

Doncaster Athletic Club have adopted the following good practice guidelines, issued by UK Athletics;

Please note the revised sections are in italics.

Publishing Images

  • By taking part in Doncaster Athletic Club’s events or by joining as a member you consent to your photograph being used in publicity, marketing or other documents to represent the club, it’s athletes and events.
  • Using a consent form, we will ask for permission of young athletes and their carers to take and use their image for other purposes. 
  • If an athlete is named, we will avoid using their photograph.
  • If a photograph is used, we avoid naming the athlete.
  • We will NEVER publish personal details (e-mail Addresses telephone numbers, addresses etc.) of a child/ young person.
  • We will only authorise the use of images of athletes in suitable dress (tracksuits, running kit, i.e. t-shirt/shorts/skirt/ off track clothing)

Use of photographic filming equipment at Athletic Events.

Doncaster Athletic Club will:

  • Inform athletes and parents that a photographer will be in attendance at an event and ensure they consent to both the taking and publication of films or photographs.
  • Require parents, spectators and authorised photographers (e.g. press) to register at an event, if they wish to use any photographic equipment, including mobile phones with photographic technology.
  • Issue an identification pass which must be worn and clearly visible at all times during the event.
  • Not allow unsupervised access to athletes, or one to one photo sessions, at events.
  • Not allow photo sessions outside events, or at an athletes home.
  • Act on concerns of any athlete and/or parent, regarding the inappropriate use of photographic equipment.
  • Inform children/young people and their parents /carers if video equipment is to be used as a coaching aid.
  • Ensure that any photographic images taken, and used, will be stored safely.