Directors Meeting 6th February 2013
DONCASTER ATHLETIC CLUB
Directors Meeting 6th February 2013
Present
Dan Winmill, Dave Lilley, Barry Barnes, Steve Harrison, Kev Lincoln, Mark Hudson, Les Grant, Martin James
Apologies
Andrea Page, Alice Howe
Matter arising
The issue of the Lottery management has still not been addressed. To be actioned MH
EA affiliation
Information has been distributed to athletes and parents.
Discussion on membership categories and proposals for the AGM were agreed. These are to be forwarded to the Company Secretary for inclusion on the AGM agenda BB/KL
Lease
Now signed but documents still to be exchanged. This should take place next week when confirmation of finance has been received KL
Finance
A/C’s reviewed. Incoming and outgoings were discussed and agreed KL
Site update
Porta-cabin now has electric
Security/alarm system now in place. Coaches to receive their ‘fobs’ at the Coaches Forum. KL
Shelving available from Richmond Builders SH
Suggestion that volunteers be recruited to help refurbish the equipment. To be actioned SH/KL
Picnic tables being purchased KL
End of March for site work to be completed KL
Awards night
200 tickets sold. 2 VIP tables. Event will start at 7pm. All awards have been collected KL
AGM
26th March 2013, start at 6pm until 9pm
Players Lounge at the Keepmoat stadium
Agenda agreed KL
Club house
Discussed proposals and it was suggested and agreed that images of the proposed development be displayed at the AGM SH
Proposed Spring Open Meeting
Suggested date 12th May 2013. Suggestions for activities, as well as T&F were discussed. Agreed a team of Directors and others work on the event Terry Winmill, DW, SH, KL
Club-mark courses
First Aid completed
Safeguarding 1 (6 participants)
Equality in Coaching (2 participants)
Health and Safety (handling for officials), a short course for assistant field officials. Venue to be arranged and date confirmed. KL
Coach Forum
Saturday the 23rd February 2013 at 12-30pm.Venue the Police Club
Agenda to include amendment of the coach structure and issue of Alarm fobs. LG/KL
Saturday sessions working well with children moving forward as needed
AOB
Proposals from Shelley Revitt discussed and agreed KL
Clothing purchase, in view of Inter Sport closing, reviewed, discussed and agreed KL
Query re Direct Debit for membership payments discussed. Agreed not able to facilitate this due to banking issues
Drugs in Sport. Being researched and findings will be presented when they are available LG
New web site. Proposals discussed and agreed MJ
Event dates for 2013 to be circulated SH
Utility Vehicle. Discussed possible purchase, with information being circulated. It was agreed that further consideration be given to this at the next Directors meeting DW
Next meeting. Wednesday 1st March at the Police Club, start 6-30pm