Meeting Minutes from Directors Meeting 7/8/13
DONCASTER ATHLETIC CLUB
DIRECTORS MEETING 7TH AUGUST 2013
PRESENT
Martin James, Tamhra Grace, Mark Hudson, Kev Lincoln, Steve Harrison, Barry Barnes, Terry Winmill, Dan Winmill
APOLOGIES
Dave Lilley (not present), Andrea Page (resigned)
DIRECTORS
Welcome to Terry and Tammy
Mark leaving to take up a new position with his company. Andrea has resigned
Jill Winmill joining the board, Jill will take on a Treasurer role and will undertake road race entries.
Terry will take responsibility for Track and Field development
Les voted on as Vice Chairperson
Dan going to University, junior representative now needed
Tamhra will be responsible for Welfare and Safeguarding
Race Directors roles are being reviewed and Dave Tune is being invited to take on a role within the road race management KL
MINUTES
Winter training. Full list will be published mid-September. Adi Ward to be offered the use of Danum Lower School gym from 6-7 on a Thursday evening. KL
CLUB HOUSE
Proposals are being put to DRFC board for their comments. Meeting to take place with DAC. Feasibility study needed, approaches to be made to independent consultant, who will be asked to search grant applications that will include their own fee KL
FINANCIAL REVIEW
A/C’s reviewed KL
Summer draw has taken place. Small profit made for the club
Lottery. Eric Whitehead has taken on the responsibility for managing this. Also doing a sweep on training nights and other occasions
COACH EDUCATION
As a result of a meeting with an outside organisation (Braun) the club has approached Mike Cook to undertake some coaching in school. It was agreed there should be financial benefits for the club in this. KL
Young Leaders course. Pete Moore to be approached BB
Forum. There has been a mixed response to the recent forum. LG to consider groups of coaches who are drawn together as a result of the events they coach LG
Athlete Pathways. Structure to be put together that will move athletes through different groups. LG
Javelin. Proposals put forward by Dave Long were discussed and agreed with certain conditions attached. Dave to be approached for feedback. KL
Monitoring of athletes and the movement between groups will be introduced LG
CLUB CHAMPIONSHIPS
24th August 2013. Officials needed, discussion on format of events and officials required LG
TRACK AND FIELD LEAGUE
YDL. U13’s/U15’s relegated. U17’s/U20’s possibly promoted
Discussion on finances required to support the teams
Northern League. Promoted
BAL. Information distributed, approved in principle by Directors. Paper match 19th August 2013, Qualifier 14th September 2013 in Abingdon TW
FEES
Discussion took place on the membership fees and other monetary issues. In view of the importance for club development it was agreed to convene a special meeting of the Directors, tol take place on the 26th September 2013, 6-30 at the Police Club
AWARDS NIGHT
Will take place on Saturday the 15th February 2014 at the Keepmoat (same arrangements as this year. 320 tickets will be available. VIP table that will include partner guests. Profile athlete to be approached as a special guest. KL
AGM
Thursday 5th December 2013. 6-8pm in the players’ lounge at the Keepmoat KL
POLICY REVIEW
Conditions of carriage policy reviewed and commented on DW
PARKING
Suggestions forwarded and to be reviewed. Discuss with DRFC DW/KL
WEBSITE
Update given and information on site/Facebook. Past Lottery information to be deleted MJ
VISIT
KL/DW met with a representative from Braun. As a result finance will be made available to cover coaching costs in primary schools. Mike Cooke has been approached to take on this work DW/KL
AOB
YCAA road relay championships on 31st August 2013. Teams to be identified LG/Paul Brown
Cusworth 10k, being finalised. Includes Yorkshire Vets Championships MH
Olympic Flag. Need a pole (suggestion that Don Valley Arena be approached) SH
Suggestion box DW
Next Meeting. 4th September 2013, 6-30 at the Police Club