Meeting Minutes from Directors Meeting 7/8/13

DONCASTER ATHLETIC CLUB

DIRECTORS MEETING 7TH AUGUST 2013

PRESENT

Martin James, Tamhra Grace,  Mark Hudson,  Kev Lincoln, Steve Harrison, Barry Barnes, Terry Winmill, Dan Winmill

APOLOGIES

Dave Lilley (not present), Andrea Page (resigned)

DIRECTORS

Welcome to Terry and Tammy

Mark leaving to take up a new position with his company.  Andrea has resigned

Jill Winmill joining the board, Jill will take on a Treasurer role and will undertake road race entries.

Terry will take responsibility for Track and Field development

Les voted on as Vice Chairperson

Dan going to University, junior representative now needed

Tamhra will be responsible for Welfare and Safeguarding

Race Directors roles are being reviewed and Dave Tune is being invited to take on a role within the road race management                                                                                                                             KL

MINUTES

Winter training. Full list will be published mid-September. Adi Ward to be offered the use of Danum Lower School gym from 6-7 on a Thursday evening.                                                                            KL

CLUB HOUSE

Proposals are being put to DRFC board for their comments.  Meeting to take place with DAC. Feasibility study needed, approaches to be made to independent consultant, who will be asked to search grant applications that will include their own fee                                                                      KL

FINANCIAL REVIEW

A/C’s reviewed                                                                                                                                              KL

Summer draw has taken place. Small profit made for the club

Lottery. Eric Whitehead has taken on the responsibility for managing this. Also doing a sweep on training nights and other occasions

 

COACH EDUCATION

As a result of a meeting with an outside organisation (Braun) the club has approached Mike Cook to undertake some coaching in school. It was agreed there should be financial benefits for the club in this.                                                                                                                                                                      KL

Young Leaders course. Pete Moore to be approached                                                                              BB

Forum. There has been a mixed response to the recent forum. LG to consider  groups of coaches who are drawn together as a result of the events they coach                                                                  LG

Athlete Pathways. Structure to be put together that will move athletes through different groups. LG

Javelin. Proposals put forward by Dave Long were discussed and agreed with certain conditions attached. Dave to be approached for feedback.                                                                                         KL

Monitoring of athletes and the movement between groups will be introduced                                  LG

CLUB CHAMPIONSHIPS

24th August 2013. Officials needed,  discussion on format of events and officials required               LG

TRACK AND FIELD LEAGUE

YDL. U13’s/U15’s relegated. U17’s/U20’s possibly promoted

Discussion on finances required to support the teams

Northern League. Promoted

BAL. Information distributed, approved in principle by Directors. Paper match 19th August 2013, Qualifier 14th September 2013 in Abingdon                                                                                           TW

FEES

Discussion took place on the membership fees and other monetary issues. In view of the importance for club development it was agreed to convene a special meeting of the Directors, tol take place on the 26th September 2013, 6-30 at the Police Club

AWARDS NIGHT

Will take place on Saturday the 15th February 2014 at the Keepmoat (same arrangements as this year. 320 tickets will be available. VIP table that will include partner guests. Profile athlete to be approached as a special guest.                                                                                                                KL

AGM

Thursday 5th December 2013. 6-8pm in the players’ lounge at the Keepmoat                               KL

 

POLICY REVIEW

Conditions of carriage policy reviewed and commented on                                                            DW

PARKING

Suggestions forwarded and to be reviewed. Discuss with DRFC                                            DW/KL

WEBSITE

Update given and information on site/Facebook. Past Lottery information to be deleted       MJ

VISIT

KL/DW met with a representative from Braun. As a result finance will be made available to cover coaching costs in primary schools. Mike Cooke has been approached to take on this work     DW/KL

AOB

YCAA road relay championships on 31st August 2013. Teams to be identified                 LG/Paul Brown

Cusworth 10k, being finalised. Includes Yorkshire Vets Championships                                      MH

Olympic Flag. Need a pole (suggestion that Don Valley Arena be approached)                         SH

Suggestion box                                                                                                                                       DW

 

Next Meeting. 4th September 2013, 6-30 at the Police Club