Minutes from Directors Meeting 11-11-13





Kev Lincoln, Barry Barnes, Terry Winmill, Gill Winmill, Steve Harrison, Les Grant, Martin James


Tamhra Grace, Dan Winmill, Alice Howe

Matters arising

Mini stand repainted and paid for

Eric Whitehead confirmed as new caretaker

Update on director issues

Financial Review

GW has debit card but needs internet banking access.

A/C’s reviewed and balances received. Electric bill outstanding. To be actioned                        KL

Rovers charging for Red Diesel, also extra for staff working on the grounds TBA                        KL

Club House

Due to costs, Directors not actively pursuing this project vigorously

Track and Field review

YDL. Still no information on dates. Review meeting end of November in Birmingham and the picture will become clearer after that. Entry documentation completed                                                      TW

Discussion on possible transport costs and LG to contact hotel chains if team has to compete in Scotland (Kingdom)                                                                                                                                TW/LG

BAL Women’s League. Discuss in January                                                                                              TW

NAL. U17men can only compete in a maximum of 4 events

Forms to confirm athletes competing, to go out in January                                                               LG

SY League No changes

Indoor League, fully booked

X Country number still available

Discussion re new member


Changes to indoor sessions agreed

Discussion re athletes moving between groups

Review of groups

Club mark submission. Reminder that coaches will be interviewed, along with parents                KL

Activators (mentor BB) 3 have been appointed Alice Howe, Alice Steeper and Michael Barfield. All will meet with KL and BB to discuss role and responsibilities                                                          KL/BB

Disability Grand Prix at Keepmoat 14th June 2014. Non disability events to be incorporated

Disability anchor points to be renewed                                                                                                    SH


Discussion on the financial situation and future needs. Suggestion of £1 per week track fees as from January 2014 agreed. Suggested increase of £10 for full competing members as from January 2015 agreed. Both proposals to be put to members at the AGM. Student and Social membership fees to remain the same. Agenda and proposals to be posted at track                                                              KL

Membership renewal letter to go out after the AGM                                                                                KL

Awards night

Most awards are now in place, one or two outstanding. Guests and tables have been arranged. Cost is £10 adults and £5 for under 11’s                                                                                                               KL

Xmas shutdown.

This will take place from Thursday the 19th December to 7th January 2014


National x country entries                                                                                                                          MJ

Cover for High Jump bed                                                                                                                        KL/SH

365 forms to be circulated                                                                                                                       LG

Business cards                                                                                                                                            MJ

3 2 1 routes circulated                                                                                                                              MJ

Next meeting  Wednesday 8th January at 6-30pm Police Club