Minutes from Directors Meeting 11-11-13
DONCASTER ATHLETIC CLUB
DIRECTORS MEETING
11TH NOVEMBER 2013
PRESENT
Kev Lincoln, Barry Barnes, Terry Winmill, Gill Winmill, Steve Harrison, Les Grant, Martin James
Apologies
Tamhra Grace, Dan Winmill, Alice Howe
Matters arising
Mini stand repainted and paid for
Eric Whitehead confirmed as new caretaker
Update on director issues
Financial Review
GW has debit card but needs internet banking access.
A/C’s reviewed and balances received. Electric bill outstanding. To be actioned KL
Rovers charging for Red Diesel, also extra for staff working on the grounds TBA KL
Club House
Due to costs, Directors not actively pursuing this project vigorously
Track and Field review
YDL. Still no information on dates. Review meeting end of November in Birmingham and the picture will become clearer after that. Entry documentation completed TW
Discussion on possible transport costs and LG to contact hotel chains if team has to compete in Scotland (Kingdom) TW/LG
BAL Women’s League. Discuss in January TW
NAL. U17men can only compete in a maximum of 4 events
Forms to confirm athletes competing, to go out in January LG
SY League No changes
Indoor League, fully booked
X Country number still available
Discussion re new member
Coaching
Changes to indoor sessions agreed
Discussion re athletes moving between groups
Review of groups
Club mark submission. Reminder that coaches will be interviewed, along with parents KL
Activators (mentor BB) 3 have been appointed Alice Howe, Alice Steeper and Michael Barfield. All will meet with KL and BB to discuss role and responsibilities KL/BB
Disability Grand Prix at Keepmoat 14th June 2014. Non disability events to be incorporated
Disability anchor points to be renewed SH
AGM
Discussion on the financial situation and future needs. Suggestion of £1 per week track fees as from January 2014 agreed. Suggested increase of £10 for full competing members as from January 2015 agreed. Both proposals to be put to members at the AGM. Student and Social membership fees to remain the same. Agenda and proposals to be posted at track KL
Membership renewal letter to go out after the AGM KL
Awards night
Most awards are now in place, one or two outstanding. Guests and tables have been arranged. Cost is £10 adults and £5 for under 11’s KL
Xmas shutdown.
This will take place from Thursday the 19th December to 7th January 2014
AOB
National x country entries MJ
Cover for High Jump bed KL/SH
365 forms to be circulated LG
Business cards MJ
3 2 1 routes circulated MJ
Next meeting Wednesday 8th January at 6-30pm Police Club