Minutes from Directors meeting – 3rd April 2013

3rd April 2013

Kayleigh Grant (guest), Les Grant, Barry Barnes, Steve Harrison, Dave Lilley, Alice Howe and Mum (guest), Kev Lincoln, Mark Hudson, Andrea Page, Dan Winmill

Martin James

Matter arising

Keepmoat Awards (Thursday 25th April). Club short-listed for an award . Also short-listed are John Blackshaw, Aiden Davies and Kelly Bramall. Directors to attend MH and KL
Consultation event with England Athletics KL/BB
190 affiliated members on EA website, new portal in operation KL/BB
Alarm to be active as from 8th April KL
Picnic Tables are on their way, as are flowers from Markham Nurseries KL
AGM. No problems KL

Financial Review

Cost centres reviewed and agreed
Club A/C’s reviewed KL
After a review of the Lottery it was agreed that it should be re-launched, DL to lead DL/DW
Water charges. Usage reviewed and it was agreed go for independent charging through Yorkshire Water KL
Athlete Development Fund. Agreed message on website KL
Registered lottery/summer draw. Small amount of prizes available but still need a main prize. Agreed promote from 12th May with draw taking place 28th July DL/All


Meeting with Doncaster Chamber of Commerce representative re progress. Chamber recommend a feasibility meeting with DMBC planning department KL/MH

AGM 2013

Agreed return to December meeting KL

Site activity

Store room almost completed. Equipment request has been submitted, gazebo’s have arrived. KL

Open meeting 12th May 2013

Timekeepers and Track judges in place, need more Field officials SH
Club Championships. To be taken to membership DW

28th July
Event coming along OK AP/KL


Policies being upgraded, Development plan required KL


Road League (South Yorkshire). Doncaster event will take place at the Pickburn Arms on Wednesday 8th May. Oxbring event cancelled with a new venue being looked at. KL/MH
Sandall Beat. OK
Town Centre races OK
Cusworth. Under consideration due to police concerns MH
Numbers for the events have been ordered MH/ AP


365. Article for EA publication being produced LG
Power of Ten changes have been proposed

Advertising. Samples circulated for comment DW
Members pack being reviewed and will be brought to next meeting

Fund-raising/ Social events. Ideas to Dave Lilley

Next meeting
Wednesday 5th June 2013
6-30 at the Police Club
Members Welcome