Minutes from Directors meeting – 5th December 2012
DONCASTER ATHLETIC CLUB
5th December 2012
Present
Les Grant, Mark Hudson, Kev Lincoln, Barry Barnes, Andrea Page, Dave Lilley
Apologies
Dan Winmill, Martin James
Matters from last meeting
Membership
Letter to go out to members after New Year when England Athletics (EA) have decided on membership fees. Only taking club membership during the intervening period
Awards and celebration
Laura Weightman (Olympic finalist) has agreed to attend and present awards.
Other guests include, the Mayor (Peter Davies), Steve Hossack (Doncaster Star) Brian Scobie (UKA National coach) Jonjo Irwin (former Commonwealth Games Gold Medallist and British Featherweight Boxing Champion), plus Paralympic Athletes as identified by Diana Stanger.
Invite letters to be sent KL
AGM
Will take place in March 2013 KL
Membership of the Board of Directors
Dan Winmill have moved from Junior Associated Director to become a full Board member with responsibility for Marketing and Publicity
Lease agreement
Agreed subject to contract being formally signed. Finance from Bawtry Town FC and rent to be reimbursed. Still awaiting stadium manual KL/MH
Porta-cabin
Now sited and being provided with utilities. Soak-away with pump facility to prevent flooding around the cabin, to be installed. Draws and chairs being provided KL
Coach Structure
Limited response to circulated feedback document, to be re-circulated LG
Request from Steve Minnikin to coach Hammer throwing at the stadium. After discussion it was agreed that this was approved on condition the he use the available ‘chain hammers’ and that the impact of his coaching, on the pitch, will be reviewed on the 1st March 2013. Steve to be informed that he can start his coaching as from the 10th December 2012 LG
Agreed a coaching forum to be held late February/early March 2013. Discussion to review coaching times, congestion and to include those coaches allied to senior athletes who use the track LG
Keys. Coaches have keys. Discussion on the re-siting of alarm to store room KL
Christmas event
Mainly road runners, discussion and agreed that club would pay for 1 red and 1 white bottle of wine per table KL
Lottery
To be reviewed . looking for someone to manage , Advert to be placed on web-site MH/MJ
Directors Strategic Responsibilities
Draft proposals circulated
Junior Reps to be approached BB/DW
Sponsorship. Discussion on the need to explore opportunities Board
Financial review
Reviewed finances and site activity , Issues discussed KL
England Athletics meeting
Feedback given on meeting held in Manchester 30th November 2012 BB/KL
Reviewed membership fees in view of discussion. To be adjusted accordingly MH
Clubmark renewal
Safeguarding event (TBA) First Aid (26th January 2013, facilitated by Shelley Revitt), Equity in Coaching (TBA) BB/KL
Funding
Ron Pickering Fund. Can be accessed by athletes LG
Next meeting 9th January 2013