Minutes from Directors meeting – 9th Jaunary 2012
DONCASTER ATHLETIC CLUB
DIRECTORS MEETING
9th January 2013
Present
Kev Lincoln, Mark Hudson, Dan Winmill, Barry Barnes, Les Gant, Martin James, Andrea Page, Steve Harrison
Apologies
Alice Howe, Dave Lilley
Lease update
Still not signed as still needs approval from our solicitors. This is being actioned KL
Finances from DMBC now in place
Affiliation fees
These are to be implemented as per EA guidance. Discussion on status of athletes, social, competing and non-competing members. These need defining SH
Elections to Regional Network
Correspondence from EA to be considered and actioned KL
AAA-AGM preliminary notice received
Site Issues
Permanent wiring will shortly be installed into the porta cabin
Lights on stand, quote awaited
Other work to start soon, including alarm system (agreed use Richmond) KL
Financial review for external customers
Discussed and agreed KL
Cost Centres to be reviewed MH/KL
AGM Tuesday 26th March 2013
Discussion on the format.
6-7pm Pete Moore to speak to parents
7pm Buffet
7-30 to 9pm formal part of the meeting
Event to be held in the players lounge at the Keepmoat, agenda required BB
Directors to to stand down KL and SH (both to seek re-election)
New post of ‘equipment officer’ to be put forward
Coach Forum
To be arranged. Agreed a Saturday with an 11am start LG
Club-mark courses
First Aid. 26th January at Police Club, 8 attendees KL
Safeguarding. South Yorkshire Sport will facilitate this KL
Equitiy in Coaching. TBA LG
Awards night
Adults £10, Children £5
Start 7pm, meal 7-30
Athlete Support Fund (item for AGM)
Discussion on setting up a separate account to facilitate requests for funding by individual athletes
This was in response to a request already made (finance approved)
Sponsorship
Attendance at Chamber of Commerce event KL
Clubhouse consultation
This project is moving forward, agreed we will have artists impression by Easter SH/AP
Approach to Bawtry Town FC to determine interest in being partners in this project
Lottery
Licence renewed. Discussion on organising a draw in the summer. Subject to be raised at AGM.
Other issues discussed
Tax/Gift Aid
Directors Meetings to be held first Wednesday of the month
Thunder Run. Agreed use of club bank card (entry monies to be returned)
Power of Ten Badges (Jack Houghton, Les Grant, Aiden Davies, Bruce Bewley)
Doncaster Schools X-C to be held 16th January at Town Fields
Website. Stats from MJ
Saturday sessions for young non-members have recommenced