2022 ANNUAL GENERAL MEETING

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Meeting arrangements:

Venue: Hatfeilds Club

When: 7pm on Wednesday 16th November 2022

Notes:

• Light refreshments will be provided.
• Can everyone please ensure that you completed the attendance register.
• Only full members, who are 11 years old or more are entitled to vote. Members must be present to vote – no proxy votes.

Agenda

1. Apologies.

2. Minutes of the last meeting (2021)

• Proposal that minutes are accepted as a true record.

3. Matters arising from minutes.

4. Annual Review:

• Chairpersons Review 2022
• Financial Overview 2022
• Assistant Chairman – new post

5. Proposed changes to constitution, club rules and membership details.

• Membership Fees 2022/23 (Details circulated)

6. Election of Directors:

• Company board of Directors 2018/19
  • Chairperson – Kev Lincoln (leadership and management / facility management)
  • Vice Chairperson – Les Grant (coach development)
  • Company Treasurer – Vacant (Tabularious Accounts Limited)
  • Company Secretary – Pam Smith
  • Welfare and Safeguarding – Welfare Support Group
  • Club Track and Field Development – Vacant
  • Club Website – Martin James/Gary Jones
  • Community Member – Vacant
  • Invoicing – Sara Monteith
  • Road Running Development – Vacant
  • Junior Members – Angus Jones and Jennifer Monteith

7. Club Officers:

• Club Membership Secretary – Yvonne Barnes
• Social Secretary – Angie Clarke
• Events Committee – Fi Greenwood- Mitchell, Sara Monteith, Julie Cull
• Club Cross Country Section – Martin James/Barry Barnes
• Team managers:
  • Northern League – Mens Manager Vacant/ Shaz Wood
  • SY Leagues Jude/Pam Smith
  • YDL Upper – Karen Wilkinson/Jude Allam
  • YDL Lower – Zoe Pollitt – Assistant needed

8. Non-constitutional Officers:

• Club Captains – Shaz Wood /Peter Badger
• Coach coordinator – Vacant
• Volunteer coordinator  – New Event Group
• Child Protection Officers – Welfare Support Group.               
• Lottery Coordinator – Pam Smith

9. New Roles;

• Track and field rankings updates.
• Social media Admins
• Officials Coordinator
• Report writing for website and social media.
• Track event lead / Assistant Facility manager

10. Any other notified business.

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